If you are a Notary Public whose commission is about to expire or has already passed, you must renew it to continue performing notarial duties. The process is pretty straightforward, but doing it correctly and on time is essential.
You must submit a notary application, oath of office, and renewal fee to renew your Notary Public Commission. Additionally, you must pass a Notary Public examination.
Requirements
If you are a commissioned notary public, your commission expires every four years. You must renew notary Illinois or apply for reappointment to your commission before it expires to continue performing notarial acts.
You must complete all of the requirements for a new notary, including an application fee and passing the notary examination. You must also pass a criminal Livescan background check and have a 2 “x2” passport photo on file with OPR.
You must take a 3-hour state-mandated notary education course to renew your commission in some states. You must complete the required training and pass the exam before your commission expires to be considered active and allowed to perform notarizations once you get reappointed by the state. This could mean fines and other legal consequences for you and your customers. This is why it’s essential to ensure you know your commission expiration date and have your renewal process in place.
Fees
Whether there are fees associated with renewing your notary commission will depend on the state where you live. Some states have no fees, while others have a payment or a deposit. The amount of the cost will also vary depending on your state’s notary statute.
In some states, you must pay a fee of $10 when filing your renewal application and swearing an oath as a notary public. In addition, you must purchase a new notary stamp to perform notarial acts. You can order your notary stamp here.
You can complete your three-hour course online — anywhere, any time. You can access the course content 24 hours a day, seven days a week, and participate in discussions using the platform with your instructors and classmates. However, you must meet the class’s deadlines and requirements for assignments, tests, projects, and other items. You can find more information about the course here. You will receive an online Proof of Completion certificate upon completing the course.
Forms
A notary public is a person commissioned by the state as an impartial witness and fraud deterrent for legally significant documents such as property deeds, wills, marriage licenses, and adoption papers. Notaries also verify individuals’ identities, record notarized documents, and provide information about legal proceedings to signatories.
The term of a notary commission is typically four years and may be renewed. Notaries should submit their renewal application one month before the current commission expires.
Some states have additional requirements, such as an examination for notaries to ensure they know their jurisdiction’s laws. Notaries who pass the exam will receive a “pass slip” to upload when they complete their renewal applications online.
If a notary marries during her term of office, she may continue to use her maiden name for the remainder of her commission. If she switches to her married name, she must complete a new application, obtain a new seal, and record the book.
Timeline
When renewing your commission, the timeline varies from state to state. Be sure to research your specific state’s requirements and note any deadlines or restrictions that may apply. Planning and starting the renewal process a few months before your commission expiration date is best.
Suppose you’ve changed your name since the time of your last commission. In that case, you must provide proof demonstrating the change, such as a court-ordered name change, marriage certificate, driver’s license or non-driver ID card, passport, or other official documents. Additionally, if you’re notarizing in languages other than English, you must submit proof that you can read and write in those languages.
Keeping your commission current is the only way to continue to perform notarial acts and protect yourself against a lapse in service. Following the above tips can make renewing your notary commission a breeze and avoid potential pitfalls.